The Internal Revenue Service warned consumers about a sophisticated phone scam targeting taxpayers, including recent immigrants, throughout the country. SeeIR-2013-84 (Oct. 31, 2013) at irs.gov NOTE: THE IRS WOULD RARELY, IF EVER, FIRST CONTACT A TAXPAYER BY TELEPHONE. THE FIRST CONTACT IS TYPICALLY IN WRITING AND WOULD BE RECEIVED BY U.S. MAIL. THE IRS WILL NEVER REQUEST CREDIT CARD INFORMATION OVER THE TELEPHONE.

Victims are wrongly told they owe money to the IRS and it must be paid promptly through a pre-loaded debit card or wire transfer. If the victim refuses to cooperate, they are then threatened with arrest, deportation or suspension of a business or driver’s license. In many cases, the caller becomes hostile and insulting.

“This scam has hit taxpayers in nearly every state in the country.  We want to educate taxpayers so they can help protect themselves.  Rest assured, we do not and will not ask for credit card numbers over the phone, nor request a pre-paid debit card or wire transfer,” says IRS Acting Commissioner Danny Werfel. “If someone unexpectedly calls claiming to be from the IRS and threatens police arrest, deportation or license revocation if you don’t pay immediately, that is a sign that it really isn’t the IRS calling.” Werfel noted that the first IRS contact with taxpayers on a tax issue is likely to occur via mail.

Other characteristics of this scam include:

• Scammers use fake names and IRS badge numbers. They generally use common names and surnames to identify themselves.

• Scammers may be able to recite the last four digits of a victim’s Social Security Number.

• Scammers spoof the IRS toll-free number on caller ID to make it appear that it’s the IRS calling.

• Scammers sometimes send bogus IRS emails to some victims to support their bogus calls.

• Victims hear background noise of other calls being conducted to mimic a call site.

• After threatening victims with jail time or driver’s license revocation, scammers hang up and others soon call back pretending to be from the local police or DMV, and the caller ID supports their claim.

If you get a phone call from someone claiming to be from the IRS, here’s what you should do:

• If you know you owe taxes or you think you might owe taxes, call the IRS at 800-829-1040. The IRS employees at that line can help you with a payment issue – if there really is such an issue.

• If you know you don’t owe taxes or have no reason to think that you owe any taxes (for example, you’ve never received a bill or the caller made some bogus threats as described above), then call and report the incident to the Treasury Inspector General for Tax Administration at 800-366-4484.

• If you’ve been targeted by this scam, you should also contact the Federal Trade Commission and use their “FTC Complaint Assistant” at FTC.gov. Please add “IRS Telephone Scam” to the comments of your complaint.

Taxpayers should be aware that there are other unrelated scams (such as a lottery sweepstakes) and solicitations (such as debt relief) that fraudulently claim to be from the IRS.

The IRS encourages taxpayers to be vigilant against phone and email scams that use the IRS as a lure. The IRS does not initiate contact with taxpayers by email to request personal or financial information.  This includes any type of electronic communication, such as text messages and social media channels. The IRS also does not ask for PINs, passwords or similar confidential access information for credit card, bank or other financial accounts. Recipients should not open any attachments or click on any links contained in the message. Instead, forward the e-mail to phishing@irs.gov.

More information on how to report phishing scams involving the IRS is available on the genuine IRS website, IRS.gov.

Posted by: Taxlitigator | October 12, 2013

Tax Practice Tool: IRS Audit Techniques Guides

Historically, Internal Revenue Service examiners were assigned to audit taxpayers in many different industries. On one day, an examiner audited a grocery store and on the following day the examiner may have audited a computer retailer or a medical doctor. As a result, experience gained in one audit did not significantly enhance the examiner’s experience for purposes of conducting other audits.

More recently, the IRS has been attempting to identify and reduce non-compliance through efficiency, tax form simplification, education, and enforcement. In addition, the IRS has significantly modified its examination process in a manner designed to increase the available resources and experience of its examiners.

IRS Audit Techniques Guides (ATGs). ATGs focus on developing highly trained examiners for a particular market segment or issue. A market segment may be an industry such as construction or entertainment, a profession like attorneys or real estate agents or an issue like passive activity losses, hobby losses, litigation settlements or executive compensation – fringe benefits. These guides contain examination techniques, common and unique industry issues, business practices, industry terminology, interview questions and procedures and other information to assist examiners in performing examinations. Copies of many of the IRS ATGs are available at IRS.gov, search “ATG”. 

The ATGs have significantly improved audit efficiency and compliance by focusing on taxpayers as members of particular groups or industries. These groups have been defined by type of business (artists, attorneys, auto body shops, bail bond industry, beauty shops, child care providers, gas stations, grocery stores, entertainers, liquor stores, pizza restaurants, taxicabs, tour bus industry, etc.), technical issues (passive activity losses, alternative minimum tax), and types of taxpayer or method of operation (i.e. cash intensive businesses). As examiners focus on the tax compliance of a particular industry, they have gained experience on specific issues to be examined for a particular type of business, whether or not the issues are set forth on a tax return. Examiners often spend the majority of their time auditing taxpayers in the particular market segment for which the examiner has become a specialist. Some may specialize in examining the construction industry while others may specialize in examining restaurants.

IRS examiners are routinely advised about industry changes through trade publications, trade seminars and information sharing with other examiners. As such, there is an increased understanding of the market segment, its practices and procedures, and the appropriate audit techniques required to identify issues unique to the market segment under examination. Utilizing an ATG, examiners attempt to reconcile discrepancies when income and/or expenses set forth on a taxpayer’s return are inconsistent with a typical market segment profile or where the reported net income seems inconsistent with the standard of living prevalent in a geographical area where the taxpayer resides. As a result, information and experience gained through the examination of returns for other taxpayers becomes the barometer for judging the accuracy of a particular return under examination.

Issues are continually being identified by their unique features requiring specialized audit techniques, technical or accounting knowledge, or the need to comprehend the specific business practices, terminology and procedures. The IRS has published numerous ATGs, including attorneys, auto body/repair shops, bail bondsmen, beauty/barber shops, car washes, child care providers, check cashing establishments, childcare businesses, construction contractors, farmers, restaurants and bars, various segments of the entertainment industry (motion picture/television, athletes and entertainers, music), garment industry, gasoline distributors, grocery stores, insurance agencies, jewelry dealers, liquor stores, mobile food vendors, parking lot operators, pizza parlors, real estate agents/brokers, real estate developers, recycling businesses, scrap metal businesses, taxicabs, the trucking industry, direct sellers and auto dealers.

Once the IRS identifies a particular market segment project, an audit group may develop an ATG based upon the market segment’s unique business activities. The audit guides are used by examiners to develop a pre-audit planning strategy. The ATGs explain the nature of each respective market segment or industry, the type of documentation that should generally be available, and the nature and type of information to search for during a tour of the business premises. They identify potential sources of additional income not otherwise readily apparent from the type of business activity being examined.

Issue Identification. The ATGs identify issues to be raised during an audit interview with the business owner/operator, including the need for a detailed discussion about internal controls (weak internal controls in a small business environment does not preclude the necessity of determining the reliability of the books and records since every taxpayer has a method of conducting business and safeguarding business operations), source of funds utilized to start the business, a complete list of suppliers, identification or business records that might be available and the individual that maintains the business records. The examiner will also explore the manner of business operations, including the hours and days it is open, the number of employees, the responsibilities of each employee, identification of the individual that maintains control over inventory (beer, wine, etc.), cash and credit card receipts, and the cash register tapes. Examiners are advised to search out payments of non-business or personal living expenses by the owner/operator from the business operations.

ATGs are designed to focus IRS examiners on the typical methods of operation for businesses operating within a particular market segment. For example, with respect to cash intensive businesses, the audit guides identify the potential for skimming in liquor stores, pizza restaurants, gas stations, retail gift stores, auto repair shops, restaurants and bars. However, the ATGs acknowledge that “chain” or “franchise” businesses may not participate in skimming to the same extent due to the somewhat intensive internal controls typically required in their operations. Internal controls are often stronger in franchises due to independent audits and verifications performed by the franchisor. Typically, the franchise fee is based on the gross revenue of the business. The franchisee usually must buy products from the franchisor to maintain the franchise. The franchisor also requires maintenance of certain books and records in a format determined by the franchisor and may conduct audits of the franchise operations.

Specific Industry Applications of Audit Techniques. IRS examiners are advised to make specific inquiries based on the type of taxpayers under examination. For example, in the retail liquor industry, examiners are advised to search for off-book inventory including purchases outside of the liquor distributor, i.e. local wholesaler, bottle redemption and check cashing as well as contacting for check with local/state beverage department for pending or completed investigations involving taxpayer and/or known suppliers of the taxpayer. For pizza restaurants, examiners are cautioned to reconcile the difference of the number of boxes sold verses the number of boxes used (less some account for spoilage boxes) as possible additional unreported sales. For gasoline service stations, examiners are advised use the indirect mark-up method of determining income (gallons purchased multiplied by the average selling price as representing total sales) and inquire about imaging reimbursements, incentive agreements, accommodations, blending and rebates.

For restaurants and bars, examiners are advised to inquire about rebates to franchisees from suppliers, compare restaurant averages (sales v. cost), reported net profits as compared to the industry average, spillage, whether “point of sales” machines, using bar averages (pour) to calculate income, etc. With respect to grocery stores, examiners are advised to search for potential sources of  unreported income that might include coupon processing rebate fees, cash discounts from vendors, rebates from vendors, receipt of high dollar promotional items from vendors, use of vending machines (i.e. newspaper), pinball machines/arcade games, bottle/can redeeming, money orders, credit card sales, food stamp sales and prepaid telephone cards.

Summary. Effective representation requires the ability to utilize all available resources, including the ATGs. Preparers representing clients in an industry or having issues covered by an ATG should consider carefully reviewing the ATG with the client, before the return is prepared. Before engaging an IRS examiner in an audit, review all potentially relevant ATGs. Preparation and diligence in representation will help streamline the examination process.

 

The current lapse in federal appropriations does not affect the federal tax law, and all taxpayers should continue to meet their tax obligations as normal. Individuals and businesses should keep filing their tax returns and making deposits with the IRS, as required by law.

The Internal Revenue Service reminded taxpayers that the Oct. 15 deadline remains in effect for people who requested a six-month extension to file their tax return. Many of the more than 12 million individuals who requested an automatic six-month extension earlier this year have yet to file their Form 1040 for 2012. Though Oct. 15 is the last day for most people to file, some groups still have more time, including members of the military and others serving in Afghanistan or other combat zone localities who typically have until at least 180 days after they leave the combat zone to both file returns and pay any taxes due. People with extensions in parts of Colorado affected by severe storms, flooding, landslides and mudslides also have more time, until Dec. 2, 2013, to file and pay.

The IRS offered several reminders for taxpayers during the current appropriations lapse:

Taxpayers are encouraged to file their returns electronically using IRS e-file or the Free File system to reduce the chance of errors.

Taxpayers can file their tax returns electronically or on paper.  Payments accompanying paper and e-filed tax returns will be accepted and processed as the IRS receives them.  Tax refunds will not be issued until normal government operations resume.

IRS operations are limited during the appropriations lapse, with live assistors on the phones and at Taxpayer Assistance Centers unavailable. However, IRS.gov and most automated toll-free telephone applications remain operational.

Tax software companies, tax practitioners and Free File remain available to assist with taxes during this period.

E-file Now –

The IRS urged taxpayers to choose the speed and convenience of electronic filing. IRS e-file is fast, accurate and secure, making it an ideal option for those rushing to meet the Oct. 15 deadline. The tax agency verifies receipt of an e-filed return, and people who file electronically make fewer mistakes too.

Everyone can use Free File, either the brand-name software, offered by IRS’ commercial partners to individuals and families with incomes of $57,000 or less, or online fillable forms, the electronic version of IRS paper forms available to taxpayers at all income levels.

Taxpayers who purchase their own software can also choose e-file, and most paid tax preparers are now required to file their clients’ returns electronically.

Anyone expecting a refund can get it sooner by choosing direct deposit. Taxpayers can choose to have their refunds deposited into as many as three accounts. See Form 8888 for details.

Of the nearly 141.6 million returns received by the IRS so far this year, 83.5 percent or just over 118.2 million have been e-filed.

Payment Options –

Taxpayers can e-pay what they owe, either online or by phone, through the Electronic Federal Tax Payment System (EFTPS), by electronic funds withdrawal or with a credit or debit card. There is no IRS fee for any of these services, but for debit and credit card payments only, the private-sector card processors do charge a convenience fee. For those who itemize their deductions, these fees can be claimed on next year’s Schedule A Line 23. Those who choose to pay by check or money order should make the payment out to the “United States Treasury”.

Taxpayers with extensions should file their returns by Oct. 15, even if they can’t pay the full amount due. Doing so will avoid the late-filing penalty, normally five percent per month, that would otherwise apply to any unpaid balance after Oct. 15. However, interest, currently at the rate of 3 percent per year compounded daily, and late-payment penalties, normally 0.5 percent per month, will continue to accrue.

http://www.irs.gov/uac/Newsroom/Reminder:-Oct.-15-Tax-Deadline-Remains-During-Appropriations-Lapse

Posted by: Taxlitigator | October 6, 2013

A Temporary and Transitory Visit with California Residency

Residency determinations are relevant for purposes of marital dissolutions, education, probate proceedings, property tax determinations, voter’s registration and . . . income taxes. Individuals often believe they are not California residents for tax purposes simply because they spend significant amounts of time or maintain homes outside California. These individuals are often surprised when facing an adverse determination by the California Franchise Tax Board following a residency examination. The same scenarios apply with individuals throughout the country who believe they live in one state but once they accumulate some degree of wealth, other states begin to inquire about where the individual resides for purposes of determining the individual’s tax status.

For tax purposes, residency examinations are designed to identify individuals maintaining a sufficient physical presence within California and/or receiving substantial benefits and protections from its laws and government justifying their contribution to the support of California.[i] Individuals present in California for a mere “temporary or transitory purpose” do not generally avail themselves of the benefits of residency and should not be considered residents for income tax purposes. The administrative examination process involves a deeply personal, factual analysis by a highly trained examiner making after-the-fact determinations regarding an individual’s physical presence and intentions that are often not taxpayer friendly.

Individuals without any significant California contacts are often subjected to a highly intrusive examination process. Franchise Tax Board Auditors have canvassed neighborhoods in Beverly Hills, Carmel, La Jolla, Lake Tahoe, Rancho Mirage and Palm Springs in an effort to locate some degree of presence within California justifying a residency examination. They also scour neighborhoods in Las Vegas, Seattle and Austin in an effort to later demonstrate some de minimis presence in states that do not seem to have an income tax.

Determining whether an individual is a California resident for tax purposes is significant since (a) California residents are taxable on their worldwide income; (b) non-residents of California are only taxed on income derived from California sources; and (c) part-year residents are taxable on their worldwide income while a resident, and only on income from California sources while a non-resident.[ii] There are various guidelines for determining the source, allocation and apportionment of gross income for tax purposes.[iii]  However, the following generally represent California sources:

(1)       Income and gains from real or tangible personal property physically located in California;

(2)       Income from a business, trade, or profession conducted entirely within California;

(3)       Compensation for personal services performed in California;

(4)       Income from intangible personal property having a business or taxable situs in California; and

(5)       Rents or royalties for the use of, or for the privilege of using patents, copyrights, secret processes, formulas, goodwill, etc. in California with a business or taxable situs in California.[iv]

If the individual is enjoying the benefits of California, California will not limit itself to the California-source income if the individual has any significant non-California-source income, e.g., interest or dividends from their Nevada business operations. During the California budget crisis, individuals present in California for any significant period of time must be especially careful to avoid inadvertently becoming a “resident” for income tax purposes.

Resident.  In California, the term “resident” includes any individual who is: (a) in California for other than a “temporary or transitory purpose,” or (b) domiciled in California, but physically located outside California for a “temporary or transitory purpose.”[v] The term “temporary or transitory purpose” depends upon the facts and circumstances of each particular case, although it generally encompasses individuals physically present within the State for a particular purpose of a specified duration.[vi] A “part-year resident” is any individual who is a California resident for part of the year and a non-resident for part of the year. The term “non-resident” includes every individual other than a resident.[vii] A California resident continues to be a resident even though absent from the State on a temporary or transitory basis.[viii]

Domicile. In California, the term “domicile” has remained substantially unchanged as the place where an individual has their true, fixed, permanent home and principal establishment and to which they have the intention of returning whenever they are physically present elsewhere.[ix]  The concept of domicile requires both physical presence in a particular place and the intention to make that place one’s home. At birth, a child is assigned a domicile of origin[x], and they retain that domicile until they acquire one elsewhere.[xi] An individual can only have one domicile.  Once a domicile is acquired, it is retained until another is thereafter acquired. A new domicile is acquired by an actual change of residence accompanied by the intention to either remain permanently or for an indefinite period of time without any fixed or certain purpose to return to the former place of abode and in determining the individual’s intention, their acts and declarations must be considered.[xii] An individual’s actions must clearly demonstrate a current intention to abandon an old domicile and establish a new one.[xiii]

The distinction between “domicile” and “residence” is important.  An individual may be a resident, although not domiciled in California, and, conversely, may be domiciled in California without being a resident.[xiv]  For example, a Nevada domiciliary accepting a job assignment in California expected to last for a long, indefinite duration will be considered a California resident.  Similarly, a California domiciliary accepting a job assignment in Nevada expected to last for a long, indefinite duration will not generally be considered a California resident.

Although residence is frequently construed to mean “domicile”, the terms are not synonymous. The key distinction between residence and domicile is intent. Residence requires voluntary physical presence as a non-transient inhabitant; domicile requires both physical presence in a certain location and an intent to make that location the individual’s one permanent home. A residence is any place of some permanency where a person is physically present or connected for more than a mere temporary visit.[xv] However, domicile is the place where an individual intends to return whenever they are physically present elsewhere.

Domicile requires both general physical presence in a particular location and the intent to remain there indefinitely. If a taxpayer is a California domiciliary, physical presence outside California is generally irrelevant. Accordingly, with respect to domicile, it is the intention of the taxpayer that is important. With respect to residency, it is the actions of the taxpayer that tend to be the most important.

Issues regarding domicile are often difficult to resolve since they involve a determination of an individual’s subjective intent. As a result, most disputes involve residency issues – whether the individual is present within or absent from California for a “temporary or transitory purpose.” Many residency disputes in high tax states such as California involve individuals claiming to be residents of states that do not have an income tax – Alaska, Florida, Nevada, Texas, etc. – even though the contacts with the other state may be severely limited. The California Franchise Tax Board is highly suspicious and encounters often frivolous assertions of non-resident status (how does one actually reside in a Nevada post office box?).

Relevant Considerations. The Franchise Tax Board will generally consider a list of nonexclusive factors to aid in determining with which state an individual has the closest connection.[xvi] These factors are not given individual weight or priority and were not intended to form a checklist from which residency could be determined. It is difficult to enunciate a specific test for determining residency due to the variety of factual contexts from which a residency question can arise. As such, these nonexclusive factors serve merely as a guide in our determination of residency, and the weight given to any particular factor depends upon the totality of the circumstances unique to each taxpayer for each tax year. These factors are generally organized into three categories:

(1)  Registrations and Filings. This group of factors includes items which the taxpayer has filed with the state or other agency. These factors represent how the taxpayer portrays himself or herself to government, and generally includes factors which the taxpayer can change merely by filing or cancelling a registration or license with a government agency. These factors include the state wherein the taxpayer claims the homeowner’s  property tax exemption on a residence; the address the taxpayer uses on his tax returns, both federal and state, and the state of residence  claimed by the taxpayer on such returns; the state wherein the taxpayer registers his automobiles; the state wherein the taxpayer maintains a driver’s license; and the state wherein the taxpayer maintains voter registration and the taxpayer’s voting participation history.

These factors are often clerical in nature, and can easily be changed by reregistering or using a new address. The nature of these factors is such that the taxpayer may have both in-state and out-of-state ties for that same factor, such as vehicles registered in two states or registering to vote in a new state but not immediately cancelling voter registration in the previous state. Therefore, these factors are indicative of whether the taxpayer exhibited, or at least put forth the appearance of, exhibiting the intent to change residency.[xvii]

(2)   Personal and Professional Associations. These factors help show where the taxpayer had his or her day-to-day contacts in both his or her occupational life as well as his or her personal life. More specifically, these factors show where the taxpayer reaped the benefits of occupational endeavors as well as personal relationships and community involvement. These factors include the state wherein the taxpayer’s children attend school; the location of the taxpayer’s bank and savings accounts; the state wherein the taxpayer maintains memberships in social, religious, and professional organizations; the state wherein the taxpayer obtains professional    services, such as doctors, dentists, accountants, and attorneys; the state wherein the taxpayer is employed; the state wherein the taxpayer maintains or owns business interests; the state wherein the taxpayer holds a professional license or licenses; and the state wherein the taxpayer owns investment real property.[xviii]

These factors are representative of the taxpayer’s financial and community ties. Most of the factors in this group are quantifiable based on the taxpayer’s records and pattern of behavior. Unlike the factors in the Registrations and Filings group, however, many of these factors are built on significant life choices that are not easily changed.

(3)  Physical Presence and Property. This group includes the factors showing where the taxpayer was physically located during the time in question, and where his or her tangible and real property were located. Many of the factors in this group attempt to pinpoint the taxpayer’s location, and therefore may be redundant or used to corroborate location statistics. These factors include the location of all of the taxpayer’s residential real property, and the approximate sizes and values of each of the residences (i.e., indicating the nature of the use of the property) including whether the taxpayer sold or rented any residential property around the time of the alleged residency change; the state wherein the taxpayer’s spouse and children reside; the taxpayer’s telephone records (i.e., the origination point of taxpayer’s telephone calls); the number of days the taxpayer spends in California versus the number of days the taxpayer spends in other states, and the general purpose of such days (i.e., vacation, business, etc.); and the origination point of the taxpayer’s checking account transactions and credit card transactions.[xix]

The residence of the taxpayer’s spouse, children, and immediate family can provide guidance regarding where the taxpayer resides, as can the location of the taxpayer’s real property, including his or her likely home. The number of days the taxpayer spends in one state and the purpose of those stays can be determined in various ways, including the origination point for financial transactions and telephone calls. 

Presumptions.  There is a general presumption that individuals physically present within California for less than six months during the taxable year (who are domiciled outside California and maintain their personal residence outside California) will not be considered California residents provided they do not engage in any activity or conduct within California other than that of a seasonable visitor, tourist or guest.[xx] Similarly, there is a general presumption that individuals physically present within California for more than nine months during the taxable year are California residents.[xxi]

These presumptions are not conclusive and may be overcome by evidence that physical presence in California, even if for more than nine months during the taxable year, was merely for a temporary or transitory purpose.[xxii] “The language of the statute establishes that the length of time a person is in California does not . . . compel a determination that he has acquired residence [in California].”[xxiii] Clearly a person who stays for more than six months of the year, but less than nine months “may be considered as being in the State for a temporary or transitory purpose.”[xxiv] Further, an individual may be deemed a seasonal visitor, tourist or guest even though they own or maintain a physical residence in California, join local social clubs, or have a bank account in California for the purpose of paying personal expenses.[xxv]

Actual time spent in California is only one factor to be considered as an indication of the purpose of the visit.[xxvi] For tax purposes, a residency determination depends upon an overall evaluation of the individual’s “closest connections” during the taxable year.[xxvii]  The state with which an individual has the closest connections during the taxable year is typically their state of residence.[xxviii] The contacts/connections which a taxpayer maintains in California and other states are important objective indications of whether presence in or absence from California is for a “temporary or transitory purpose.”  Such connections are important both as a measure of the benefits and protections which the taxpayer received from the laws and government of California, and also as an objective indication of whether the taxpayer entered or left the State for temporary or transitory purposes.[xxix]  It must be determined whether connections with a state were maintained in readiness for the taxpayer’s return.[xxx] However, retention of certain contacts such as bank accounts, driver’s licenses, professionals, etc. may only be a reflection of the taxpayer’s past and may not be inconsistent with an absence for other than a temporary or transitory purpose.[xxxi] Retention of the former personal residence often raises the suspicions of the Franchise Tax Board. Indeed, as the residency dispute proceeds thru the lengthy administrative dispute process, it’s not unusual for the individual to have returned to California as a result of changed circumstances to live in their former personal residence.

If an individual is simply passing through California on their way to another state or country, is in California for a brief rest or vacation, to complete a particular transaction, to perform a particular contract, or to fulfill a particular engagement which will require their presence in California for a brief period of limited duration, the individual should be deemed present in California for a “temporary or transitory purpose” and should not be deemed a resident by virtue of their physical presence within California.[xxxii] However, individuals present in California for an indefinite duration, such as to improve their health, or for a business purpose requiring a long period to accomplish, or employed in a position that may last permanently or indefinitely, or individuals arriving in California with no definite intention of departing shortly thereafter, are deemed present in California for other than a temporary or transitory purpose, and will likely be deemed residents taxable upon their world-wide income, even though they may retain their domicile in some other state or country.[xxxiii]

Limited Safe Harbor.  Historically, employment related absences from California of as long as 12, 15, 19, or 22 months were considered “temporary” absences of relatively short duration.[xxxiv]  Taxpayers have even been deemed California residents during overseas employment that lasted as long as three years.[xxxv] Conversely, an individual was determined to be “temporarily” in California even though present for more than nine months during the year since they resided in a hotel on a weekly basis and their departure was delayed because of illness and a labor strike.[xxxvi]

California domiciliaries employed outside California have generally been considered absent for other than a temporary or transitory purpose if the job position is expected to last for a long, permanent, or indefinite period of substantial duration.[xxxvii] The fact that a foreign assignment ended sooner than expected does not require a conclusion that the assignment was for a temporary or transitory purpose.[xxxviii] A permanent departure is not required. However, the individual should be able to demonstrate that they were absent for other than a “temporary or transitory purpose.”[xxxix]

A degree of certainty is provided  for California domiciliaries and their spouses who are absent from California for an uninterrupted period of at least 18 consecutive months (546 consecutive days) under an employment-related contract as being considered outside California for a purpose that is not “temporary or transitory” (thereby resulting in the individual being a non-resident).[xl]

The “safe harbor” specifically excludes individuals (and their spouses) domiciled in California who are required to relocate outside California as a result of receiving certain federal government elective or appointed positions.[xli] Under the “safe harbor,” the individual is allowed to return to California for no more than 45 days during any taxable year.[xlii]  However, the “safe harbor” exception does not apply if the individual has income from intangibles (stocks, bonds, notes, etc.) in excess of $200,000 during the taxable year or if the principal reason for the absence from California is to avoid personal income tax.[xliii] In the case of an individual who is married, the “safe harbor” is applied to the income of each spouse separately.[xliv] Finally, the “safe harbor” does not apply to any individual if the principal purpose of the individual’s absence from California is to avoid any California tax.[xlv]

Administrative Review.  Since 1935, disputes relating to residency and domicile have been extensively contested. The first appeal to the State Board of Equalization was heard in 1942 and pertained to tax year 1935.[xlvi]  Determinations by the Franchise Tax Board regarding a taxpayer’s income tax liability are presumptively correct,[xlvii] and this presumption of correctness also attaches to a Franchise Tax Board determination of residency status.[xlviii] As such, a taxpayer has the burden of proving the erroneous nature of a residency determination.[xlix] With respect to domicile, the burden of proof is on the party asserting a change of domicile.[l] The presumption of correctness is rebuttable and supports a finding only in the absence of sufficient evidence to the contrary.[li]  Once evidence of residency that would support a contrary finding has been submitted, the presumption of correctness disappears.[lii] The burden of proof will not generally be satisfied if solely based on unsupported, arguably “self-serving,” assertions by either the taxpayer or the Franchise Tax Board. Credible evidence substantiating the contentions must be presented.[liii]

When the issue of residency arises, the Franchise Tax Board will thoroughly review and evaluate what it perceives to be the relevant contacts with the State of California as compared to those with other states – with a special emphasis on California based contacts. It is not sufficient to aggregate contacts with states other than California and then attempt to balance those with the California contacts. California believes an individual must actually be a “resident” of some other state or country.  It is not generally sufficient to merely demonstrate that the individual was not physically present in California for a specified period of time.  In fact, minor contacts with California may become more significant if the individual is unable to demonstrate more significant contacts with any other particular state or country.

The most significant contacts tend to include actual physical presence of the taxpayer during the taxable year, the location of the family home, the location of various business interests, and the location of the individual’s family (although spouses need not have the same residency status).  Even though an individual may not be a California resident, their spouse and minor children may be residents, if they are present in California for other than a temporary or transitory purpose. The taxpayer will be asked about where the individual was located and various other potentially relevant contacts during the year(s) under examination.

The Franchise Tax Board will review and determine the employment status of the individual, the location of the individual’s principal residence, the location and activity in California bank and brokerage accounts, whether the individual’s minor children attend school in California, whether older children are attending school in California universities on the basis of being deemed California residents, voter’s registration certificates, whether the individual files resident or non-resident tax returns in another state or country, statements of residence in the individual’s estate planning documents, whether the individual claimed the California homeowner’s property tax exemption or renter’s credit with respect to a California residence, the location of medical, legal, and business professionals engaged on behalf of the individual, registration of vehicles, planes, or boats belonging to the individual, the state where the individual’s driver’s license is issued, the state where the individual’s professional and business licenses are issued, the state where the individual belongs to social, athletic, or religious organizations, membership in labor unions within the state, a listing in a telephone directory within the state, the location of the individual’s cemetery plot, real estate and other similar investments and other relevant contacts.  Generally, the state of residence is where the individual maintains their closest connections although no single contact is determinative.

In any residency determination, it is particularly relevant to determine whether the individual substantially severed their contacts upon departure from a state and took steps to establish a significant connection with their new state of residency. It should be anticipated that the Franchise Tax Board will attempt to determine whether an individual arguably departing California maintained their California contacts with a view toward ultimately returning to the State – an issue calculated to lead to an administrative determination that the individual remained a California domiciliary, even though physically present outside the State of California for a significant period of time.  However, the mere fact that an individual owns a home, maintains a bank account, or is a member in social clubs located in California should not automatically result in a determination of California residency.[liv] All relevant contacts will be evaluated to determine the individual’s actual domicile and residency status. Unfortunately, there is no clear guidance for this determination.

Frequently, administrative determinations that a taxpayer is domiciled in California lead to the conclusion that their absence from the California is for a temporary or transitory purpose. Similarly, determinations that an individual is domiciled outside California frequently involve a conclusion that the individual’s presence in the State of California is for other than a temporary or transitory purpose. Each conclusion leads to a determination that the individual is subject to taxation by the State of California on their world-wide income.  These conclusions are often based on the fact that the absent individual maintained contacts with California while away and that the individual located in California arrived in California for an indefinite period of time.

To avoid a potentially adverse determination, individuals departing California should attempt to sever all California connections, physically relocate outside California, and clearly set forth their subjective intent to never return.  Although it may be unreasonable to expect California domiciliaries to sever all of their California connections, relinquishment of any contacts with California can be anticipated to significantly enhance the risk of being taxed as a resident during the period of their absence from California.

If an individual claims to have a residence or business located outside California, the Franchise Tax Board will likely visit the out-of-state locations and contact neighbors and business associates at that location.  Individuals should anticipate an analysis of records relating to air travel originating from within California. There may also be a search of courthouse records for information or statements as to an individual’s residency status set forth in any proceedings involving a marital dissolution, probate, or other litigation.

If the issue concerning a taxpayer’s residency status is unclear, to avoid possible penalties, filing of a non-resident return reporting California-source income should be considered even though the taxpayer believes they are not a California resident.[lv]  Filing of a non-resident return will commence the applicable statute of limitations on assessment of a tax deficiency. If a return is not filed, the individual will remain exposed to the residency issue forever. The return might be accompanied by a brief statement setting forth the reasons why the taxpayer is not a resident and any evidence in support of the taxpayer’s assertion of non-residency.

Residency disputes often are not administratively resolved for an extended period of time. Basic residency audits often take at least a year to conclude while information is being gathered and coordinated. If a dispute remains, the individual must then timely protest the Notice of Proposed Assessment requesting an informal hearing within the Franchise Tax Board. If an issue remains unresolved following a hearing with the Franchise Tax Board, the individual must subsequently file a timely appeal to the State Board of Equalization. Often this lengthy administrative process can be curtailed by submission of a settlement proposal to the Franchise Tax Board Settlement Bureau on the basis of the realistic “hazards of litigation” involved.[lvi]

Following the exhaustion of the foregoing administrative processes without an acceptable resolution, an individual may timely commence an action in the Superior Court of any county where the California Attorney General maintains an office — including Sacramento, Los Angeles, or San Francisco — without first being required to satisfy the disputed liability.  No collection action may be taken while this action is pending.  This is a statutory exception to the general rule of substantially all other civil tax disputes, where the taxpayer must pay the California tax liability at the conclusion of the administrative process before commencing Superior Court litigation.

The determination of an individual’s residency status (if domiciled outside California) or domicile (if physically present outside California with an established intention of remaining outside California) depends upon application of the phrase “temporary or transitory purpose”. Unfortunately, as with other determinations based upon a factual analysis (independent contractor/employee, etc.), this phrase has often been interpreted in an inconsistent and arbitrary manner. Whether a taxpayer’s purpose in entering or leaving California is temporary or transitory in character is a question of fact to be determined by examining all of the circumstances of each particular case.[lvii] In situations where the taxpayer has significant contacts with more than one state, the state with the closest connections during the taxable year will be considered the state of their residence.[lviii]  Individuals maintaining a significant personal and business presence in several states, including California, remain exposed to a potentially arbitrary residency determination.

Planning for the Future. Tax practitioners may not realistically provide much comfort to their departing clients unless substantially every contact with California has been relinquished. Similarly, snowbirds migrating to a warmer California climate must limit their California presence and contacts. Merely balancing the relative contacts or time spent outside of California will not be determinative.[lix] If an individual accepts out-of-state employment of a limited duration, the Franchise Tax Board may well assert that the individual retained their status as a California domiciliary and was merely absent from California on a temporary or transitory basis.

Individuals intending to depart from California should do so under circumstances clearly establishing that their departure is for a lengthy or indefinite duration. Individuals retaining any contacts or having any presence in California remain exposed to a potentially arbitrary residency determination. Residency determinations are unpredictable and are may sometimes be perceived as inequitable. An individual in California for a relatively long or indefinite period will likely be deemed a resident by the Franchise Tax Board whether they came to California for health, business, or employment-related purposes. To the contrary, individuals present in California for purposes of completing a particular transaction or engagement should not be deemed residents.

Important factors to consider (no single factor is determinative) include the location of all residential real property and the approximate sizes and values of each of the properties; the state where a spouse and children, if any, reside. However, as stated, spouses can be residents of different states; the state wherein children, if any, attend school; the state wherein the homeowner’s property tax exemption is claimed on a residence; telephone records; the number of days spent in California versus the number of days spent in other states and the general purpose of such days (vacation, business, etc.)[lx]; the location where the tax returns are filed, both federal and state, and the state of residence claimed on such returns; the location of bank and savings accounts; the origination point of checking account transactions and credit card transactions; the state wherein memberships in social, religious, and professional organizations are maintained; the state wherein cars are registered and maintained; the state wherein the person maintains a driver’s license; the state wherein the person maintains voter registration and their voting history; the state wherein the person obtains professional services, such as doctors, dentists, and accountants; the state where the person has business interests and is employed; the state wherein the person maintains or owns business interests; the state wherein person holds a professional license or licenses; the state wherein the person owns investment real property; indications in affidavits from various individuals discussing the person’s residency; statements of residency and domicile in the person’s estate planning documents.

Any retained interests with California jeopardize the residency issue. When representing a client relocating outside California, the advisor should consider advising the client to sever all ties to California – if possible (any retained interests are potentially determinative against the taxpayer); sell the California family home – anything less is extremely risky (if the family home is retained for some reason, terminate the claimed homeowners exemption). Best to not retain any direct or indirect interest in any real estate in California that might somehow be deemed a personal residence. In many situations, the taxpayer has returned to California after an absence, during which there was a financial liquidity event. The FTB uses the return to California as evidence of a temporary absence from the state (and an ongoing domicile in California); buy a home in the new state of residency and move the personal furniture, establish a local presence and actually live there; enroll children, if any, in schools in the new state of residency; promptly obtain a drivers license in the new state of residency; register to vote in the new state of residency; do not maintain a car, plane or boat registered in California; do not spend any significant amount of time working, visiting, or conducting personal business in California; file all required tax returns in the new state of residency and file CA Non-Resident returns if there is any CA source income. A NR CA return begins the applicable statute of limitations within which the FTB must reach a determination on residency status; change the estate planning documents to recite their residency in the new state of residency; join social, athletic and religious organizations in the new state of residency; transfer financial and brokerage accounts to the new state of residency; if there is retained California source income, file California Non-Resident returns; change California professional licenses to an “inactive” status, if possible; maintain a business diary of activities and meetings conducted in the new state of residency; maintain a personal diary of activities and presence in the new state of residency; for at least 5 years, maintain all documents supporting a change in residency such as moving and storage receipts for the furniture, plane tickets, baggage claim receipts, termination notifications for telephone and utilities, etc.; in the event of an examination, the FTB may request the opportunity to review the foregoing information together with copies of bank and credit card statements, cancelled checks, and ATM and debit card transactions, copies of cellular phone records, employment records, utility bills for any home in California (to be compared with utility usage for any home outside California), and voting records in the new state of residency, if available.

The renewed California Franchise Tax Board focus on residency related issues dictates a careful analysis of all potentially relevant issues well before the receipt of an audit notice. If presented with a potential residency issue, it is important to determine whether the relevant contacts have been substantially severed upon the individual’s departure from California and to identify the steps taken to establish a significant connection with the new state of residency. The Franchise Tax Board will attempt to determine whether individuals leaving California maintained their California connections with a view toward ultimately returning to California. However, the mere fact that an individual owns a home, maintains a bank account, or is a member in social clubs located in California does not support a determination of California residency.

All relevant contacts must be appropriately evaluated to determine the appropriate residency status. Caution and responsibility must be demonstrated by both the government and the individuals involved . . . lest we return to resolving disputes with the rack and screw . . .


[i] Cal. Admin. Code, Title 18, Regulations (“Regulations”) §17014(a); Whittell v. Franchise Tax Board, 231 Cal. App. 2d 278 (1964).

[ii] Revenue & Taxation Code §§ 17041, 17056, 17301-17303, and 17310; Regulations §§ 17014 and 17951-1, et seq.

[iii] Revenue & Taxation Code § 17951, et seq.

[iv] Regulation §§ 17951 and 17952.

[v] Revenue & Taxation Code § 17014(a); Regulation § 17014.

[vi] Regulation § 17014(b).

[vii] Revenue & Taxation Code § 17015; Regulation § 17014

[viii] Revenue & Taxation Code § 17014(c); Regulation § 17014(a).

[ix] Regulation § 17014(c).

[x] Gates v. Commissioner, 199 F.2d 291, 294 (10th Cir. 1952).

[xi] Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); In re Marriage of Leff, 25 Cal. App. 3d 630, 102 Cal. Rptr. 195 (1972); Appeal of Joe and Gloria Morgan, 85-SBE-078, July 30, 1985; Appeal of Richard and Carolyn Selma, 77-SBE-124, Sept. 28, 1977; Appeal of Brent L. Berry, 71-SBE-007, Mar. 21, 1971; Appeals of Earl F. and Helen W. Brucker, 61-SBE-045, July 18, 1961; Appeal of Jimmy J. Childs, 83-SBE-128, June 21, 1983.

[xii] Regulation § 17014(c); Estate of Phillips, 269 Cal. App. 2d 656, 659; 75 Cal. Rptr. 301 (1969).

[xiii] Chapman v. Superior Court, 162 Cal. App. 2d 421, 426-427; 328 P.2d 23 (1958).

[xiv] Appeal of Harrison, Cal. St. Bd. of Equal., 6/25/95.

[xv] Regulation § 17014.

[xvi] Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[xvii] Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[xviii] Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[xix] Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[xx] Regulation § 17014(b); Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[xxi]Revenue & Taxation Code § 17016; Regulation § 17014(b).

[xxii] Id.

[xxiii] Klemp v. Franchise Tax Board, 45 Cal. App. 3d 870, 119 Cal. Rptr. 821 (1975).

[xxiv] Klemp, supra; Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[xxv] Whittell v. Franchise Tax Board, 231 Cal. App. 2d 278, 41 Cal. Rptr. 673 (1964).

[xxvi] Klemp, supra.

[xxvii] Regulation § 17014(b).

[xxviii] Appeal of Hardman, Cal. St. Bd. of Equal., 8/19/75.

[xxix] Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003); Appeal of Zupanovich, Cal. St. Bd. of Equal., 1/6/76; Appeal of Broadhurst, Cal. St. Bd. of Equal., 4/4/76.

[xxx] Appeal of Hardman, Cal. St. Bd. of Equal., 8/19/75.

[xxxi] Appeal of Hardman, supra.

[xxxii] Regulation § 17014(b).

[xxxiii] Regulation § 17014(b).

[xxxiv] Appeal of Tarring, 4 SBE 51 (11/18/87); Appeal of Hauber, Cal. St. Bd. of Equal., 11/6/85; Appeal of Harding, Cal. St. Bd. of Equal., 2/4/86; Appeal of Boehme, Cal. St. Bd. of Equal., 11/6/85.

[xxxv] Appeal of Huran, Cal. St. Bd. of Equal., 1/8/68; Appeal of Zupanovich, Cal. St. Bd. of Equal., 1/6/76.

[xxxvi] Appeal of Woolley, Cal. St. Bd. of Equal., 7/19/51.

[xxxvii] Appeal of Zupanovich, supra.

[xxxviii] Appeal of Egeberg, Cal. St. Bd. of Equal., 7/30/85.

[xxxix] Appeal of Fox, Cal. St. Bd. of Equal., 4/9/86.

[xl] Revenue & Taxation Code § 17014(d).

[xli] Revenue & Taxation Code § 17014(b).

[xlii] Revenue & Taxation Code § 17014(d).

[xliii] Revenue & Taxation Code § 17014(d).

[xliv] Revenue & Taxation Code § 17014(d).

[xlv] Revenue & Taxation Code § 17014(d).

[xlvi] Appeal of W.S. Charnley, Cal. St. Bd. of Equal., 12/2/42.

[xlvii] Todd v. McColgan, 89 Cal. App. 2d 509 (1949); Appeal of Morgan, Cal. St. Bd. of Equal., 7/30/85

[xlviii] Appeal of Misskelley, Cal. St. Bd. of Equal., 5/8/84.

[xlix] Appeal of Robert F. and Helen R. Adickes, 90-SBE-012, 11/17/90; Appeal of Robert J. Addington, Jr., Cal. St. Bd. of Equal., 1/5/82; Todd v. McColgan, 89 Cal. App. 2d 509; 201 P.2d 414 (1949).

[l] Sheeham v. Scott, 145 Cal. 684, 79 P.350 (1905); Appeal of Terance and Brenda Harrison, Cal. St. Bd. of Equal., 6/25/85.

[li] Appeal of Fox, Cal. St. Bd. of Equal., 4/9/86; Rockwell v. Commonwealth, 512 F.2d 882 (9th Cir. 1975).

[lii] Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003); Appeal of Misskelley, Cal. St. Bd of Equal., 5/8/84; Appeal of Webber, Cal. St. Bd. of Equal., 10/6/76.

[liii] Appeal of Gum, Cal. St. Bd. of Equal., 3/31/82; Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[liv] Regulation § 17014(b); See also FTB Publication 1031 – Guidelines for Determining Residency Status

[lv] Regulation § 17014(d)(2); Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[lvi] Revenue & Taxation Code § 19442.

[lvii] Appeal of Gabrik, Cal. St. Bd. of Equal., 2/4/86; Appeal of Jerome James, Cal. St. Bd. of Equal., 2/26/2013 (Case No. 596166); Appeal of Stephen D. Bragg, 2003-SBE-002, (May 28, 2003).

[lviii] Regulation § 17014(b).

[lix] Appeal of Thomas, Cal. St. Bd. of Equal., 4/5/83; Appeal of Loebner, Cal. St. Bd. of Equal., 2/28/84; Appeal of Stefani, Cal. St. Bd. of Equal., 1984.

[lx] There is an App that a person can acquire that actually tracks their location, which could prove beneficial in a later residency examination. See http://www.monaeo.com

Posted by: Taxlitigator | October 2, 2013

IRS Operations During The Lapse In Appropriations

IRS Operations During The Lapse In Appropriations

Release Date: OCTOBER 01, 2013

Due to the current lapse in appropriations, IRS operations are limited. However, the underlying tax law remains in effect, and all taxpayers should continue to meet their tax obligations as normal.

Individuals and businesses should keep filing their tax returns and making deposits with the IRS, as they are required to do so by law. The IRS will accept and process all tax returns with payments, but will be unable to issue refunds during this time. Taxpayers are urged to file electronically, because most of these returns will be processed automatically.

No live telephone customer service assistance will be available, however most automated toll-free telephone applications will remain operational. IRS walk-in taxpayer assistance centers will be closed.

While the government is closed, people with appointments related to examinations (audits), collection, Appeals or Taxpayer Advocate cases should assume their meetings are cancelled. IRS personnel will reschedule those meetings at a later date.

Automated IRS notices will continue to be mailed. The IRS will not be working any paper correspondence during this period. Here are some basic steps for taxpayers to follow during this period.

How does this affect me?

º You should continue to file and pay taxes as normal.
Individuals who requested an extension of time to
file should file their returns by Oct. 15, 2013.

º All other tax deadlines remain in effect, including
those covering individuals, corporations, partnerships
and employers. The regular payroll tax deadlines
remain in effect as well.

º You can file your tax return electronically or on
paper — although the processing of paper returns
will be delayed until full government operations
resume. Payments accompanying paper tax returns will
still be accepted as the IRS receives them.

º Tax refunds will not be issued until normal government
operations resume.

º Tax software companies, tax practitioners and Free
File will remain available to assist with taxes.

What IRS services will be available?

º For taxpayers seeking assistance, only the automated
applications on the regular 800-829-1040 telephone
line will remain open.

º The IRS website, www.IRS.gov, will remain available,
although some interactive features may not be available.

º The IRS Free File partners will continue to accept
and file tax returns.

º Tax software companies will continue to accept and
file tax returns.

http://www.irs.gov/uac/Newsroom/IRS-Operations-During-The-Lapse-In-Appropriations

Versión en español:

http://www.irs.gov/uac/Newsroom/Operaciones-del-IRS-Durante-el-Lapso-de-Asignación-de-Fondos

 

 

 

It is critical to understand the intricacies and the interrelationships of the refund and assessment statutes.  The general rule is that the period of limitations for the taxpayer to file a claim for refund and for the IRS to make an assessment is 3 years from the date the tax return is filed.1  The key issue is to determine the return’s “filing date”.  The return’s filing date depends on factors including the return’s due date, the date the return is delivered to the IRS and the date the return received by the IRS.  The importance of each of these factors varies depending on the situation as shown by the following scenarios: (1) early returns (2) on extension (3) Late Returns (4) E-filed Returns (5) Amended Returns (6) Superseding Returns (7) Tentative Refund and the impact of (8) Net Operating Loss or Capital Loss Carrybacks (9) Timely Mailing, Timely Filing rules and (10) Joint Committee Review.  There are many other issues that may impact the statute but the discussion below is a quick reference.

Early Returns: In general, the return filing date is the date the IRS receives the return. If a taxpayer files a return prior to the statutory due date (April 15th, for example) then the controlling date for the period of limitations for claims for refund and assessments is three years from the statutory due date, April 15th.2  For example, if the return is filed on April 12, the return is deemed filed on the statutory due date, April  15 and the three year period of limitations begins to run on the statutory due date of April  15.  Note that this rule is unaffected if April 15 falls on a Saturday, Sunday or holiday giving the taxpayer until the next business day to file3 – the statutory due date remains the statutory due date.

Returns on Extension: If the taxpayer files a proper extension to October 154, for example, and the taxpayer files a return on or before October 15, then the refund claim and assessment statute is controlled by the actual filing date, i.e. the date the IRS receives the return, and not controlled by the extension date.5  For example, if the taxpayer is on an October 15 extension and mails the return on August 30 and the IRS receives the taxpayer’s return on September 3, then the three period of limitations begins to run on September 3 and not on October 15.  Note how easy it would be to make the mistake of thinking that you had until October 15 to file your claim for refund.  If you made this mistake, you would have lots of company.

Mailbox Rule Returns: If the IRS receives a return after the statutory or extended filing date the return filing date is the date the IRS receives the return, unless the mailbox rule applies.  The “mailbox rule” of section 7502(a) provides that if a return has a “United States postmark” showing that the filing was mailed on or before the due date, but the document was delivered after the due date, the postmark date “shall be deemed to be the date of delivery.”6

Late Returns:  Here is where it gets tricky.  As noted above, the controlling date for the period of limitations for claims for refund and assessments is three years from the date the late return was actually filed.  But although the refund claim might be timely, that is filed within the statute of limitations for filing a refund claim, the refund look back rule may specifically bar allowance of the refund.  Under the look back rule the refund will be limited to the amount of tax that was paid within the look back period – 3 years plus the time of any extensions to file.7  For example, if the taxpayer paid all of his estimated taxes as of April 15 of year one but failed to file the refund claim until June 15 of year four, no refund of the estimated taxes will be allowable, even if the refund claim was timely filed, because no payments had been made within the look back period – 3 years of the date the return was filed.  In this example, in order to reach the estimated taxes for refund purposes, the taxpayer would have to file his claim for refund no later than April 15 of year four.  In the foregoing example, if the taxpayer had filed  a proper extension to October 15, the three year look back period would be extended for the life of the extension (six months) and, assuming that the taxpayer filed a timely refund claim, the taxpayer’s June 15 refund claim would reach the estimate tax payments.

Note that the rules outlined above are unaffected if the last day of the statutory period falls on a Saturday, Sunday or holiday giving the taxpayer until the next business day to file – the statutory due date remains the statutory due date.  However, the IRS through a Revenue Ruling cures a taxpayer problem where the refund claim is timely because the last day of the statutory period falls on a Saturday, Sunday or holiday giving the taxpayer until the next business day to file, but the additional day now leaves the look back period insufficient to reach the withholding.8  The Revenue Ruling basically extends the look back period by the number of additional days the taxpayer is allowed to file his refund claim where  the statutory period falls on a Saturday, Sunday or holiday; therefore, the extended look back period is sufficient to reach the withholding.

E-filed Returns: Here is get worse.  A document filed electronically with an electronic return transmitter in the manner and time prescribed by the IRS is deemed to be filed on the date of the electronic postmark given by the authorized electronic return transmitter.9 Thus, if the electronic postmark is timely, the document is considered filed timely although it is received by the agency, officer, or office after the last date, or the last day of the period, prescribed for filing such document.10  Thus, when the e-filed return is filed before the statutory due date, the general rule established in case law involving paper-filed returns should determine when a return is filed for purposes of refunds and assessments.

The rules are different for a e- filed return filed after the statutory due date.  Unlike paper filing, the e-filing date is not the date the IRS accepts (receives) the e-filed return, the filing date is still the date of the electronic postmark.  Thus, if a document is e-filed and the taxpayer receives an e-postmark, the regulations deem the return to have been filed on the e-postmark date even if the IRS actually receives (accepts) the return after the e-postmark date.

The rules get more complicated for e-filed business returns, although the filing date is still the e-postmark date.  The problem comes up when the IRS rejects the e-filed return single or multiple times and the taxpayer refiles, single or multiple times in response to the rejection(s).  Which of the multiple e-filing dates control?  The answer may be found in the “transmission perfection period” policy set forth in Publication 4163.11  Publication 4163 provides that when an electronically transmitted business return is rejected by the IRS, the taxpayer is given a limited period of time from the e-postmark date to perfect that return for electronic re-transmission. The transmission perfection period was originally 20 days, but was reduced to 10 days, effective for business tax returns that are accepted after December 31, 2009.  The perfection period is never extended regardless of weekends, holidays or the end of the year cutoff.

Here is how you calculate the return filed date when the IRS bounces your early efforts to e-file the business return:

1.  Find the date the IRS ultimately accepts the e-filed business return.

2.  Look back 10 days from the IRS acceptance date.

3.  If the IRS rejected the e-return at any time during that 10 day look back period, find the first rejection in the 10 day period.

4.  The filing date is deemed to be the electronic postmark of the earliest reject, even if it outside the 10 day look back period.

5.  If the IRS did not reject the e-return at any time during that 10 day look back period, the filing date is the electronic postmark of the ultimately accepted e-filed business return.

Needless to say, the filing date for the e-filed business return can vary greatly, depending on how long it takes the taxpayer to get it right with the IRS.  We can look forward to lots of instances where the IRS blows the assessment statute or the taxpayer blows the refund claim statute due to the complexity of calculating the filing date for e-filed business returns.

Amended Returns:  An amended return is a return filed after the expiration of the filing period (including extensions) and subsequent to a prior filed return.12  Generally, an amended return does not impact the statute of limitations (unless additional tax is reported within 60 days of the three year expiration period).13

Superseding Returns: Taxpayers need to be mindful of the potential statute of limitations issue that arises for the assessment (section 6501) and refund (section 6511) statutes when a superseding return is filed.  A tax return filed prior to the statutory or extended due date but subsequent to the original return and which changes the data reported on the original return is commonly referred to as a “superseding” return.  A question arises regarding which return’s filing date begins the running of the period of limitations for assessments and claims for refund – the date that the original return was filed or the date that the superseding return was filed.  This issue becomes further complicated when the original return is filed prior to the statutory due date and the superseding return is filed subsequent to the statutory due date but prior to the extended due date.  For example, what is the impact on the period of limitations when the taxpayer on an October 15 extension files the original return on April 11 (deemed file on the statutory due date)  and the superseding return on September 1 of the same year?  To help ensure certainty regarding the validity of their refund claim, taxpayers should make every effort to file their refund claim prior to the expiration of the period of limitations based on the filing date of the first filed return, here April 15 (the statutory due date).  If you time your refund claim from the date of the superseding return, you may later learn that the government has decided that the first return governs, in your case.  Although the IRS has informal guidance which indicates that the superseding return controls the filing date,14 taxpayers do not want to be in the position of relying on informal IRS advice for a statute of limitations argument.  Before a taxpayer agrees to an assessment or signs an extension of the period of limitations on assessment (Form 872) for a year involving a superseded return, taxpayers should contact their practitioners to verify the applicable statute dates.  Case law supports an argument that the general Section 6501 assessment period runs three years from the first filing date rather than the superseding date.15

Tentative Refund: Filing a Form 1045, Application for Tentative Refund for Individuals or a Form 1139, Corporation Application for Tentative Refund Form 1139 enables taxpayers to receive their tentative allowance quickly and the Forms have no impact on the period of limitations for claims for refund and assessments.16  A taxpayer can file Forms 1045 and 1139 based on a tentative carryback adjustment that is attributable to net operating losses, net capital losses or a business credit carryback.  Unlike a refund claimed on a Form 1040X or 1120X, the Forms for a tentative allowance will be paid prior to any examination of the refund and prior to Joint Committee Review.  The period of limitations for filing for a tentative refund using Forms 1045 and 1139 differ from the period of limitations for filing an claim for refund on Form 1040X or 1120X. Forms 1045 and 1139 must be filed within 12 months from the expiration of the year that generated the carryback.  The one year period of limitations is calculated based on the date of the end of the source tax year and not based on a tax return filing date.  For example, for a 2012 calendar year taxpayer the period for filing Form 1139 expires on December 31, 2013.

Net Operating Loss or Capital Loss Carrybacks:  The Code provides an enlargement of the general limitations period when a taxpayer carries back to the taxable year in question a net operating loss from a subsequent tax year.17  The IRS can assess a deficiency stemming from a NOL at any time before the expiration of the limitations period for the loss year.  Likewise, a taxpayer may filed a claim for refund of tax paid in an otherwise barred carryback year, so long as the statute of limitations on filing a claim for refund in the loss year is open.18  A similar rule exists under section 6501(k) for enlargement of the assessment statute in the case of a tentative carryback that has been applied, credited, or refunded under section 6411.  There are no look back rules that apply to refunds of NOL carrybacks.19

Joint Committee Review:   Overpayments reported on the first return filed, whether or not timely, will be refunded prior to Joint Committee Review.  The overpayment reported on an application for tentative refund, filing Form 1139 or 1045, will also be refunded prior to examination or Joint Committee Review.  A superseded return or a claim for refund reporting an overpayment of more than $2 million dollars will require Joint Committee Review prior to the issuance of the refund.

Edward M. Robbins, Jr. – For more information please contact Edward M. Robbins, Jr. –EdR@taxlitigator.com  Mr. Robbins is a principal at Hochman, Salkin, Rettig, Toscher & Perez, P.C. He is the former Chief of the Tax Division of the Office of the U.S. Attorney (C.D. Cal)  and represents clients throughout the United States and elsewhere involving federal and state, civil and criminal tax controversies and tax litigation. Additional information is available at www.taxlitigator.com .

_____________________________________________________________

1.  See IRC §§ 6511 (refund claims) and 6501 (assessments).

2.  See IRC §§ 6513 (refund claims) and 6501(a) and (b)(1) (assessments).

3.  See IRC § 7503.

4.  See Treas. Reg. § 1.6081.

5.  A taxpayer filing on extension does not benefit from section 6513(a).  Section 6513(a) states “[f]or the purposes of this subsection, the last day prescribed for filing the return . . . shall be determined without regard to any extension of time. . . .”  Likewise, the IRS does not benefit from section 6501(b)(1) when the taxpayer files its return on extension. Section 301.6501(b)-1(a) specifies that the last day prescribed for filing a return is determined without regard to any extension of time for filing.

6.         Timely Mailing, Timely Filing:  If an individual income tax return is mailed on April 11 and the IRS receives the return on April 18, the timely mailing date of April 11 will control.  The return will be deemed to be filed on April 15 and the three year period of limitations will run from April 15.  If a taxpayer has a proper extension until October 15, and the taxpayer’s return is mailed on October 14 and received by IRS on October 18 (no weekend dates), the postmark date, October 14, is deemed to be the date of delivery and the period of limitations will run from  October 14, the deemed filing date, not the extended date.

7.  IRC § 6511 (b) (2).  See Rev. Rul. 76-511, 1976-2 C.B. 428; Rev. Rul. 78-343, 1978-2 C.B. 326; and Weisbart v. United States, 222 F.3d 93 (2d Cir. 2000).

8.  Rev. Rul. 66-118, 1966-1 C.B. 290.

9.  Treas. Reg. § 301.7502-1(d).

10.  Id.

11.  IRS Publication 4163, Modernized e-file (MeF) Information for Authorized IRS e-file Providers for Business Returns,

12.  An amended return is not provided for in the Code.  It has been held consistently that the filing of an amended return does not serve to extend the period within which the IRS may assess a deficiency. See, e.g., Zellerbach Paper Co. v. Helvering, 293 U.S. 172, 55 S. Ct. 127, 79 L. Ed. 264 (1934); Nat’l Paper Prods. Co. v. Helvering, 293 U.S. 183, 55 S. Ct. 132, 79 L. Ed. 274 (1934); Nat’l Ref. Co. v. Comm’r, 1 B.T.A. 236 (1924). It also has been held that the filing of an amended return does not serve to reduce the period within which the IRS may assess taxes where the original return omitted enough income to trigger the operation of the extended limitations period provided by I.R.C. § 6501(e) or its predecessors.  See, e.g., Houston v. Comm’r, 38 T.C. 486 (1962); Goldring v. Comm’r, 20 T.C. 79 (1953).  The period of limitations for filing a refund claim under the predecessor of I.R.C. § 6511(a) begins to run on the filing of the original, not the amended, return.  Kaltreider Constr., Inc. v. United States, 303 F.2d 366, 368 (3d Cir.), cert. denied, 371 U.S. 877, 83 S. Ct. 148, 9 L. Ed. 2d 114 (1962).

13.  See IRC § 6501(c)(7).

14.  In ILM 200645019 (June 20, 2006) the IRS Chief Counsel took the view that the superseding returns starts the statute of limitations on assessment (and logically would start the statute of limitations on filing a refund claim as well).  This position is inconsistent with the case law.  Under Zellerbach Paper Co. v. Helvering, 293 U.S. 172 (1934), an original return, despite its inaccuracy, was found to be a “return” for limitations purposes, so that the timely filing of a superseding return did not start a new period of limitations running. The court held that “… a second return, reporting an additional tax, is an amendment or supplement to a return already upon the files, and being effective by relation does not toll a limitation which has once begun to run.” See, Zellerbach at 180. This principle was further developed in Haggar Co. v. Helvering, 308 U.S. 389 (1940), and has been followed in the context of the statute of limitations on refunds in IRC § 6511. See, e.g., Kaltreider Construction, Inc. v. United States, 303 F.2d 366 (3rd Cir. 1962), cert. den., 371 U.S. 877 (1962); Rev. Rul. 72-311, 1972-1 C.B. 398; Section 6501 – Limitations on Assessment, 98 TNT 177-60, SCA 1998-024.  Note that in Cem Securities Corporation v. Commissioner, 72 F.2d 295 (4th Cir. 1934), the court held that a return which failed to substantially comply with the main purpose of the return, namely, to state the items of income, deductions, and credits for some particular taxpayer, did not set in motion the running of the period of limitations. 72 F.2d at 299.

15.  Id.

16.  See IRC § 6411.

17.  See IRC § 6501(h).

18.  See  IRC § 6511 (d) (2).

19.  See IRC § 6511 (d) (2)(A).

 

Most tax practitioners understand the basic assessment statute of limitations rules in the Code: three years after the return is filed, six years after the return is filed for 25% omission of income, or forever in the case of fraud and/or failure to file.[i]  Practitioners may be less familiar with the raft of additional special assessment statutes of limitation rules found in the Code, but one of these additional rules demands special attention.  That rule is section 6501(c)(8) which provides that in the case of any information on foreign activities which is required under section 6038, 6038A, 6038B, 6046, 6046A, or 6048, the time for assessment of any tax shall not expire until three years after the date on which the IRS is furnished the information required to be reported.

Until recently, section 6501(c)(8) was  often overlooked both for assessment and financial statement tax provision purposes.  As stated above, section 6501(c)(8) set forth an exception to the general rule.  In March of 2010 the Hiring Incentives to Restore Employment Act (the “HIRE Act”), amended the section 6501(c)(8) exception to the general statute of limitations and it has been made applicable to the entire income tax return – not just the tax consequences related to the information required under the relevant foreign information reporting provision.  The new section 6501(c)(8) is applicable to any tax return filed after March 18, 2010 and any other return for which the assessment period specified in section 6501 had not yet expired as of that date.  As long as a failure to comply with one of the specified foreign information reporting requirements for a tax return exists, the limitations period for that tax return remains open indefinitely.  The statute will not commence to run until the time at which the information required under the reporting provision is filed with the IRS and will not expire before three years after the filing of the required information.

In addition to expanding the information reporting requirements subject to section 6501(c)(8) the HIRE Act expands the scope of the exception by adding the term “tax return” to the statute.  As revised, the new section reads:

In the case of any information which is required to be reported to the Secretary pursuant to an election under section 1295(b) or under sections 1298(f), 6038, 6038A, 6038B, 6038D, 6045, 6046A or 6048, the time for assessment of any tax imposed by this title with respect to any tax return, event, or period to which such information relates shall not expire before the date which is three years after the date on which the Secretary is furnished the information required to be reported under such section.  [Emphasis added]

In general, such information reporting is due with the taxpayer’s return; thus, the three-year limitation period commences when a timely and complete return (including all information reporting) is filed. The foreign information reporting provisions include:

  • Section 6038: certain foreign corporations (Form 5471) and partnership (Form 8865), and foreign disregarded entitles (Form 8858);
  • Section 6038A: certain foreign-owned U.S. corporations (Form 5472);
  • Section 6038B: certain transfers to foreign persons (Form 926 and 8865);
  • Section 6046: organizations, reorganizations, and acquisitions of stock of foreign corporations (Form 5471);
  • Section 6046A: changes in interest in certain foreign partnerships (Form 8865);
  • Section 1295 (Form 8621) , qualifying electing fund elections by passive foreign investment companies (PFICs); and
  • Section 6038D: information with respect to foreign financial assets (Form 8938).

Without the inclusion of the foreign information reporting with the return, the limitation period does not commence until such time as the information reports listed above are subsequently provided to the IRS, even though the return has been filed.  The taxes that may be assessed during this suspended or extended period are not limited to those attributable to adjustments to items related to the information required to be reported by one of the enumerated sections.

The prior version of the statute provided that the time for assessment of any tax imposed was only with respect to any event or period to which such information relates shall not expire before the date which is three years after the date on which the IRS is furnished the information required to be reported.[ii]  Back in 2000 the application of section 6501(c)(8) was clarified in response to public comments on the proposed regulations.  The preamble to the 2000 final regulations under sections 6038 and 6038B stated:

The IRS and Treasury wish to clarify that if a U.S. person fails to comply with sections 6038, 6038B, or 6046A, the extended statute of limitations provided by section 6501(c)(8) shall apply only to the tax consequences related to the information required to be reported under the relevant reporting section and not to all transactions within the U.S. person’s tax year at issue. Accordingly, section 6501(c)(8) keeps the assessment period open beyond the normal three-year period of limitations only for the tax imposed with respect to any event or period to which information required to be furnished to the Service relates. Therefore, the extension of the statute of limitations does not apply to the entire income tax return.

After the HIRE Act changes to the 6501(c)(8) statute many practitioners publically expressed concerns regarding the implications of the “ tax return” language and the practical implications of substantially complying.  In response to public comments the August 2010 Hiring Incentives to Restore Employment Act[iii] added a reasonable cause exception to section 6501(c)(8).  This technical correction modified the scope of the exception to the limitations period but only if a failure to provide information on cross-border transactions or foreign assets is shown to be due to reasonable cause and not willful neglect.[iv]  In the absence of reasonable cause or the presence of willful neglect, the suspension of the limitations period and the subsequent three-year period that begins after information is ultimately supplied apply to all issues with respect to the income tax return.  In cases in which a taxpayer establishes reasonable cause, the limitations period is suspended only for the item or items related to the failure to disclose.  To prove reasonable cause, it is anticipated that a taxpayer must establish that the failure was objectively reasonable (i.e., the existence of adequate measures to ensure compliance with rules and regulations), and in good faith.

The technical correction was the direct result of practitioner input after the section 6501(c)(8) amendment was enacted and applies for returns filed after March 18, 2010, the date of enactment of that Act, as well as for any other return for which the assessment period specified in section 6501 had not yet expired as of that date.  The Joint Committee of Taxation report provided that:

In the absence of reasonable cause or the presence of willful neglect, the suspension of the limitations period and the subsequent three-year period that begins after information is ultimately supplied apply to all issues with respect to the income tax return.  In cases in which a taxpayer establishes reasonable cause, the limitations period is suspended only for the item or items related to the failure to disclose.

For example, the limitations period for assessing taxes with respect to a tax return filed on April 15, 2011 ordinarily expires on April 15, 2014. In order to assess tax with respect to any issue on the return after April 15, 2014, the IRS must be able to establish that one of the exceptions to the assessment statute of limitations applies.  If the taxpayer fails to attach to that return one of multiple foreign information forms required, the limitations period does not begin to run unless and until that missing information form is supplied.  Assuming that the missing form is supplied to the IRS on January 1, 2013, the limitations period for the entire return begins, and elapses no earlier than three years later, on January 1, 2016.  All items are subject to adjustment during that time, unless the taxpayer can prove that reasonable cause for the failure to file existed.  If the taxpayer establishes reasonable cause, the only adjustments to tax permitted after April 15, 2014 are those related to the failure to file the information return.  For this purpose, related items include (1) adjustments made to the tax consequences claimed on the return with respect to the transaction that was the subject of the information return, (2) adjustments to any item to the extent the item is affected by the transaction even if it is otherwise unrelated to the transaction, and (3) interest and penalties that are related to the transaction or the adjustments made to the tax consequences.

What all this means is that, in preparing foreign information forms, taxpayers need to make sure that the forms are complete and accurate at the time of filing or if an error or missing information is discovered taxpayers should consider filing an amended tax return including the form to start the running of the statute of limitations.[v]  The potential cost of reporting failures is too significant given the IRS’ tougher administration of the information reporting penalty provisions, the amount of such penalties, and now with the expanded limitations period extended to the entire tax return.  Not only does this impact the tax return but will impact reserves established or possibly released for financial statement purposes.

For those felonious taxpayers wishing to keep their secret, undisclosed foreign bank accounts, their assessment statute of limitations will never expire so long as the taxpayer maintains the secrecy of the account, in part, by failing to file the required foreign information schedules on their tax returns.

For more information please contact Edward M. Robbins, Jr. –EdR@taxlitigator.com  Mr. Robbins is a principal at Hochman, Salkin, Rettig, Toscher & Perez, P.C. He is the former Chief of the Tax Division of the Office of the U.S. Attorney (C.D. Cal)  and represents clients throughout the United States and elsewhere involving federal and state, civil and criminal tax controversies and tax litigation. Additional information is available at www.taxlitigator.com .

 


[i]  See IRC § 6501.

[ii] IRC § 6501(c)(8).  On October 7, 2009, the IRS published proposed regulations on the exception to the general three-year assessment limitations period under IRC § 6501(c)(10) for listed transactions that a taxpayer failed to disclose as required under IRC § 6011.  The proposed regulations explain how to determine whether IRC § 6501(c)(10) applies, and if so, the applicable assessment limitations period.  IRC § 6501(c)(10) generally applies to all open years for which the taxpayer failed to disclose its participation in a listed transaction as required under the IRC § 6011 disclosure rules.  If  IRC § 6501(c)(10) applies, the limitations period for the listed transaction remains open until the earlier of one year after the date on which the taxpayer provides the information required under IRC § 6011 or the date on which a material adviser provides the information required under IRC § 6112.  The regulations provide a rule on the application of IRC § 6501(c)(10) for when taxpayers are partners in partnerships, shareholders in S corporations, or beneficiaries of trusts.  See 74 F.R. 51527—51535; 2009-47 IRB 657.

[iii] The provision is effective as if included in section 513 of the Hiring Incentives to Restore Employment Act, Pub. L. No. 111-147.

[iv]  Presumably, “reasonable cause” will be evaluated similarly to the rules under section 6664(c), section 6651(a)(1) , or section 6651(a)(2).

[v]  None of these foreign information forms are “stand alone” forms that may be filed by themselves.  They all need to be filed as part of a tax return.  Compare Forms 3520 (Annual Return To Report Transactions With Foreign Trusts and Receipt of Certain Foreign Gifts) and 3520A (Annual Information Return of Foreign Trust With a U.S. Owner) which are filed by themselves.

We finish this three-part discussion by discussing the final two IRS letters and notices cannot be ignored without serious adverse legal consequences for the taxpayer.  The taxpayer must not ignore these two IRS letters and notices!

5.  Statutory Notice of Disallowance of a Claim for Refund

Ignoring this notice is catastrophic if the taxpayer is interested in obtaining a tax refund.  Even if the taxpayer does not intentionally ignore this notice, it is easy to lose track of the notice as the taxpayer winds his way through the administrative process.

If a claim for refund (such as a Form 1040X, Amended U.S. Individual Income Tax Return, Form 1120X, Amended U.S. Corporation Income Tax Return, or Form 843, Claim for Refund and Request for Abatement) is denied, the taxpayer has two years from the date of mailing (by certified or registered mail) by the IRS of such notice of disallowance to file suit in the district court or U.S. Court of Federal Claims.1  The two-year period begins to run on the date the IRS mails the taxpayer a notice of disallowance, whether or not the taxpayer actually receives the notice.2  The IRS and the taxpayer can use a Form 907 to extend the two-year period by mutual agreement.3  The period for bringing suit is not extended by resubmitting a rejected refund claim with new evidence.4  If the notice of disallowance is never issued, the two-year period under the I.R.C. never begins.

As a general rule, the taxpayer wants to file his refund suit as late as possible.5  This is so, because the taxpayer want to run out the assessment statute of limitations (three years or six years)6  to the extent possible to prevent the government from counterclaiming for additional taxes in the refund suit.

There is no statutory or regulatory provision requiring the IRS to act on a validly filed tax refund claim within any specific period of time.  Thus, the IRS has great discretion in deciding whether or when to act on a claim.  The IRS has the ability to pay the refund or conduct an examination of the claim or deny the refund claim or ignore the refund claim altogether.  At the administrative level, the refund claim will initially be handled by a revenue agent at a local IRS office or an IRS Campus site.  If the taxpayer is currently under examination for the tax year of the refund claim, the claim can be filed with the local revenue agent conducting the examination.  If the taxpayer is unable to resolve the claim at this level, the taxpayer can receive a statutory notice of claim disallowance which will start the running of the two-year statute of limitations for bringing a tax refund suit.  The taxpayer may then file a Protest requesting Appeals to reconsider a claim disallowed by the local examination office or the IRS Campus site, assuming that Appeals has not already considered the claim in some earlier context.  A taxpayer must make this administrative request for a Protest within the period for bringing suit which is two years.  The Appeals’ review of the claim disallowance involves the usual hazards of litigation considerations based upon the merits of the relevant issues.

Another alternative IRS action is that the taxpayer can receive a letter from the examination office “proposing” the disallowance of the refund claim noting that the taxpayer may file a Protest requesting Appeals to consider the refund, again assuming that Appeals has not already considered the claim in some earlier context.  The problem with this proposed disallowance letter is that it is easily confused with a real notice of disallowance.   A taxpayer must make this administrative request for Appeals consideration within 30 days of the date on the “proposed” disallowance.  If the taxpayer fails to request Appeals consideration within 30 days, the taxpayer can receive a statutory notice of claim disallowance from the examination office which will start the running of the two-year statute of limitations for bringing a tax refund suit.

If the taxpayer files a Protest from an actual notice of claim disallowance, Appeals may refuse to reconsider a case if less than 120 days remains in the two-year period for filing suit.  Reconsideration of the claim by Appeals does not extend the two year period in which suit may be filed.  Appeals will not issue a second notice of claim disallowance when a claim is reconsidered.7  If Appeals erroneously issues a second notice of claim disallowance, it is doubtful that this second notice will reset the two year period.  Thus, the two-year statute for filing a refund suit is unaffected by Appeals consideration.  However, under section 6532(a)(2), the period of limitations for filing suit on a disallowed claim may be extended with the consent of the IRS in writing.  The taxpayer, with the agreement of the IRS, may file for this extension on Form 907, Agreement to Extend the Time to Bring Suit.8  Keep a close eye on the 2 year statute for filing a refund suit.  You do not want to find yourself in a position of having the statute expire during Appeals consideration barring the taxpayer from filing a refund suit if unsuccessful in settlement negotiations.

If the taxpayer files a Protest from a “proposed” notice of claim disallowance, and the taxpayer is unable to resolve the claim at Appeals, Appeals can issue the statutory notice of claim disallowance which will start the running of the two-year statute of limitations for bringing a tax refund suit.

Notice that the IRS “can” issue a notice of claim disallowance at various points of the administrative process described above, but the IRS might never issue a notice of claim disallowance.  What then?  In the absence of a notice of disallowance or a waiver by the taxpayer, there is no time limit for filing suit in the Code, although the catchall six year statute of limitations would likely apply.9

Thus, the taxpayer needs to keep track of the statute of limitations on filing a tax refund suit, because if he does not, he runs the chance of blowing the statute of limitations on filing the refund suit and thus will be forever barred from his tax refund.

6.  Notice of Computational Adjustment

To achieve consistent treatment of all partners in the same partnership and to remove the substantial administrative burden occasioned by duplicative audits and litigation, Congress enacted coordinated procedures for determining the proper treatment of “partnership items” at the partnership level in a unified audit and judicial proceeding as part of The Tax Equity and Fiscal Responsibility Act of 1982 (“TEFRA”).10  If a taxpayer is a partner is a partnership, the chances are the partnership is a TEFRA partnership.  Unless the taxpayer is the Tax Matters Partner, it is likely that the taxpayer will not be involved in the TEFRA proceeding or in a settlement.  Once a final partnership-level adjustment has been made to a partnership item in a TEFRA proceeding or in a settlement, a corresponding “computational adjustment” must be made to the tax liability of each partner.11  A computational adjustment is a change in the tax liability of a partner to properly reflect the conclusions of the TEFRA proceeding or settlement.12

If the IRS determines that the taxpayer’s individual return can be adjusted mathematically without the need for any factual determination at the partner level, an expedited procedure exists for assessment.13  Such computational adjustments are directly assessed against the partner.14  The notice of computational adjustment does not have to be sent by certified mail.15  According to the IRS a notice of computational adjustment can be made on a Form 4549A, “Notice of Income Tax Examination Changes.”16  However, there is no requirement that the notice of computational adjustment take any particular form, nor is there any requirement that the notice of computational adjustment be identified as such.

In a case where a partner receives a notice of computational adjustment and decides to challenge the IRS determination, the partner must pay the full amount of the assessment and file a claim for refund within six months of the date the IRS mails the notice of computational adjustment.17  If the taxpayer fails to pay the full amount of the assessment or fails to file a claim for refund all within six months of the date the IRS mails the notice of computational adjustment, the taxpayer is forever barred from filing a tax refund suit challenging the computational adjustment.

The big problem with the above procedures is that the taxpayer might receive some piece of paper from the IRS that qualifies as a statutory notice of computational adjustment and not recognize it as such.  Even if the taxpayer recognizes the statutory notice of computational adjustment, the taxpayer must fully pay the tax within six months in order to sue for a refund.

When the taxpayer who is a partner in a TEFRA partnership starts receiving correspondence from the IRS relating to partnership adjustments the next move is imperative-get the correspondence to his tax professional without delay.  Do this, even if the taxpayer thinks the tax professional is receiving copies of everything from the IRS.  If the taxpayer doesn’t have a tax professional, get one.

For more information regarding this topic please contact Edward M. Robbins, Jr. –EdR@taxlitigator.com  Mr. Robbins is a principal at Hochman, Salkin, Rettig, Toscher & Perez, P.C. He is the former Chief of the Tax Division of the Office of the U.S. Attorney (C.D. Cal)  and represents clients throughout the United States and elsewhere involving federal and state, civil and criminal tax controversies and tax litigation. Additional information is available at www.taxlitigator.com .

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1.  I.R.C. § 6532 (a)(1).

2.  Robert G. Rosser v. United States, 94-1 U.S.T.C. ¶ 50,002 (11th Cir. 1993).   See IRS CCA 200203002, which concludes that the taxpayer could file a refund suit after the limitations period because of an inadequate notification letter from the IRS.

3.   The IRS was precluded from pleading that the two-year period had expired, as it inadvertently led the taxpayer to believe that the deadline had been extended.  Howard Bank v. United States, 759 F. Supp. 1073, 91-1 U.S.T.C. ¶ 60,053 (D.C. Vt. 1991).

4.  L & H Co. v. United States, 963 F.2d 949, 92-1 U.S.T.C. ¶ 50,275 (6th Cir. 1992).

5.   This does not mean you file on the last day of your statutory period.  NEVER plan on filing on the last day of a statute of limitations, for obvious reasons.

6.   I.R.C. § 6501(a) and (e).

7.  IRM 8.5.1.6 (Reconsideration of Disallowed Claims in General) (02-01-2007).

8.  IRM 8.5.1.2.3 (Extension of Period of Limitations for Filing Suit—Form 907) (06-01-2002).

9.  Even if the IRS fails to issue a notice of claim disallowance, it is doubtful that the statute of limitations on filing a refund suit would remain open forever.  In general, every civil action commenced against the United States shall be barred unless the complaint is filed within six years after the right of action first accrues.  28 U.S.C. § 2401(a).  28 U.S.C. § 2401(a) is the catchall statute of limitations provision and applies to all civil actions against the government.  Nesovic v. United States, 71 F.3d 776, 777 (9th Cir. 1995).  The statute of limitations under 28 U.S.C. § 2401(a) “was intended to place an outside limit on a suit against the United States.”  Finkelstein v. United States, 943 F. Supp. 425, 431 (D.N.J. 1996).   In deciding cases regarding when the statutory period in 28 U.S.C. § 2401 begins to run, the court must determine when “the right of action first accrued.”  Such a claim accrues when all events have occurred to fix the Government’s alleged liability, entitling the claimant to demand payment and sue for his money.  See Gerstein v. United States, 56 Fed. Cl. 630 (Fed. Cl. 2003) (analogizing 28 U.S.C. § 2501 to § 2401).  As applied in the context of a tax refund suit, this catchall statute of limitations would likely give a taxpayer six years from the filing of the claim for refund to file a refund suit, if the IRS never issued a notice of claim disallowance.

10.  See I.R.C. §§ 6221-6233; H.R. Conf. Rep. No. 97-760, at 599-600 (1982), reprinted in 1982 U.S.C.C.A.N. 1190, 1371-72; Callaway v. Commissioner, 231 F.3d 106, 107-08 (2nd Cir. 2000).

11.  I.R.C. §§ 6201, 6230(a)(1).

12.  I.R.C. § 6231(a)(6).

13.  I.R.C. § 6230(a).

14. I.R.C. § 6230(a)(1).

15.  See I.R.C. § 6230(c)(2)(A).

16.  Internal Revenue Manual 8.19.1.6.9.7; IRS Chief Counsel Notice CC-2009-027, 2009 WL 2853841; IRS Chief Counsel Advice CC-2010030109160941, 2010 WL 1257375.

17.  See I.R.C. §§ 6230(c)(1), (2)(A); Getzelman v. United States, No. CV 08-07005 (C.D. Cal., Dec. 9, 2009, Dkt. No. 39, at pp. 2, 5-6) (dismissing refund case for lack of subject matter jurisdiction where plaintiff failed to file administrative refund claim within six months after receiving notice of computational adjustments on Form 4549A).

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